Minutes of a meeting of the Wellington Town Council Finance Committee held in the United Reformed Church hall in Fore Street, Wellington, on Monday 1 December 2008 at 5.15p.m.
PRESENT: Councillor P Critchard (Mayor)
Councillors J Clark, G Copley, A Govier, J Govier, K. C. Hindley and D Mitton
Greg Dyke (Town Clerk) and Janet Palmer (Assistant to the Clerk).
1. OCTOBER BANK RECONCILIATION
Details of the Bank reconciliation figures for October were submitted. The Town Clerk once more drew attention to the reducing funds in the Council’s Deposit Account. It was recognised that funds would need to be transferred from the Treasury Account in order to meet planned expenditure for the remainder of the financial year. It was also intended to synchronise the timing of receipt of all bank statements so that members were always given an up to date picture of the Council’s finances. It was RECOMMENDED that the following reconciliation figures be noted:
Wellington Town Council
RECEIPTS AND PAYMENTS RECONCILIATION
Period 1st October to 31st october 2008
£ : p
Balance brought forward at 1st October 2008
£146,249.61
Add cashbook receipts cumulative to 30.09.08
£186,867.59
Total
£333,117.20
Less cashbook expenditure cumulative to 30.09.08
£215,675.12
Balance brought forward as 31st October 2008
£117,442.08
These cumulative Funds are represented by:
LloydsTSB Current Account No. 2195145
Statement no: 221
£5,000.00
LloydsTSB deposit A/C No. 7788306
Statement no: 194
£10,900.21
LloydsTSB treasury deposit placed 7.7.08
£102,408.85
Total
£118,309.06
Less unpresented cheques
£866.98
Total
£117,442.08
Unpresented cheques
002178 Eight Bells Inn £40
002254 Rosemary Eaton £100.00
002531 Community Council for Somerset £25.00
002558 Councillor N Wilson £100.00
002559 Councillor R Henley £100.00
002560 Councillor C Hindley £100.00
002562 Councillor D Mitton £100.00
002564 Councillor J Clark £100.00
002566 Councillor G Goodwin £100.00
002568 Councillor Mrs S Walters £100.00
002552 J Thorne £1.98
2. PAYMENTS AND RECEIPTS
Reported that the following Payments and Receipts had been transacted in the period up to the end of November 2008 (this included payments made during October which had only recently appeared on the Council’s Bank Account).
RECOMMENDED that the following details of Payments and Receipts be noted:
WELLINGTON TOWN COUNCIL INCOME AND EXPENDITURE
TO END OF NOVEMBER 2008. ITEM 9 ON 1 DECEMBER AGENDA
RECEIPTS
Estimated to 31/3/09
£
£
Precept
76,670
76,670
Bank interest
3,021
6,000
Museum rent
62.5
250
Footpath grants
2,275
1,540
Tone play area grants
0
735
Christmas lights donations
0
250
Allotments
0
750
Miscellaneous
102,559
3,000
Twinning/hospitality
0
500
VAT refund
2,396
5,000
Total
186,984
94,695
PAYMENTS
Estimated to 31/3/08
£
£
Administration
85,606
50,000
Friends of W. Park
1,650
1,650
School crossing patrols
605.53
900
Street lighting
23
1,500
Grants
19,998
16,000
Christmas lights
0
10,000
Chairman's allowance
500
500
Highway improvements
380
8,000
Hospital car service
1,187
3,000
Footpath maintenance/guides
0
4,000
Dog Waste bins/emptying
0
2,000
Youth action programme
0
3,000
Tone play area/allotments
1,583
2,000
Wellington in Bloom
1,350
1,250
Museum lease
500
1,000
Twinning/hospitality
500
1,500
Miscellaneous
4,024
8,000
VAT Paid
1,371
260
CCTV/Crime Prevention
597
11,000
Wellington Food Town
5,000
5,000
Disabled access to chamber
0
9,000
TOTAL
124,875
139,560
3. ACCOUNTS FOR PAYMENT
RECOMMENDED that the following accounts be paid:
(a) Transporting Somerset - concessionary journeys to Musgrove Park Hospital - £99
(b) Magellan Projects – Web site development - £1,950.51 subject to the Web Site Working Party being satisfied that the contract had been satisfactorily fulfilled
(c) TDBC - fitting spy hole to office door - £61.10
(d) WCCTV – calls to CCTV -£39.69
(e) Judith Goss – Bouquets for Land Army Girls - £70
(f) Hinewood Cleaning Services – Cleaning of windows and bus shelters - £64
(g) BT – Recurring and useage charges - £313.10
(h) Councillor V Stock-Williams – travelling expenses for attending course - £20
(i) Free Range Catering (Jilly Cambell) – Catering for Civic Service - £125
(j) Viking Direct – Photocopier paper - £163.80
(k) Councillor D Mitton – travelling expenses April/May/June - £55.20
(l) Councillor D Mitton – travelling expenses June/July/September - £74
(m) Wimbleball Sailability – Grant previously agreed. Satisfactory information has now been received to show that the total amount will be raised - £300
(n) BT – Calls and rental for FAX machine - £56.94
(o) HMRC - £563.43
(Councillor Mitton declared a personal and prejudicial interest in items (k) and (l) above)
The meeting closed at 5.40p.m.
