Wellington Town Council - Finance Committee December 2008

Minutes of a meeting of the Wellington Town Council Finance Committee held in the United Reformed Church hall in Fore Street, Wellington, on Monday 1 December 2008 at 5.15p.m.

PRESENT: Councillor P Critchard (Mayor)
Councillors J Clark, G Copley, A Govier, J Govier, K. C. Hindley and D Mitton

Greg Dyke (Town Clerk) and Janet Palmer (Assistant to the Clerk).

1. OCTOBER BANK RECONCILIATION
Details of the Bank reconciliation figures for October were submitted. The Town Clerk once more drew attention to the reducing funds in the Council’s Deposit Account. It was recognised that funds would need to be transferred from the Treasury Account in order to meet planned expenditure for the remainder of the financial year. It was also intended to synchronise the timing of receipt of all bank statements so that members were always given an up to date picture of the Council’s finances. It was RECOMMENDED that the following reconciliation figures be noted:

Wellington Town Council

RECEIPTS AND PAYMENTS RECONCILIATION

Period 1st October to 31st october 2008

£ : p
Balance brought forward at 1st October 2008


£146,249.61
Add cashbook receipts cumulative to 30.09.08


£186,867.59
Total

£333,117.20
Less cashbook expenditure cumulative to 30.09.08

£215,675.12
Balance brought forward as 31st October 2008

£117,442.08

These cumulative Funds are represented by:

LloydsTSB Current Account No. 2195145
Statement no: 221
£5,000.00
LloydsTSB deposit A/C No. 7788306
Statement no: 194
£10,900.21
LloydsTSB treasury deposit placed 7.7.08

£102,408.85
Total

£118,309.06
Less unpresented cheques

£866.98
Total

£117,442.08

Unpresented cheques

002178 Eight Bells Inn £40

002254 Rosemary Eaton £100.00

002531 Community Council for Somerset £25.00

002558 Councillor N Wilson £100.00

002559 Councillor R Henley £100.00

002560 Councillor C Hindley £100.00

002562 Councillor D Mitton £100.00

002564 Councillor J Clark £100.00

002566 Councillor G Goodwin £100.00

002568 Councillor Mrs S Walters £100.00

002552 J Thorne £1.98

2. PAYMENTS AND RECEIPTS
Reported that the following Payments and Receipts had been transacted in the period up to the end of November 2008 (this included payments made during October which had only recently appeared on the Council’s Bank Account).

RECOMMENDED that the following details of Payments and Receipts be noted:

WELLINGTON TOWN COUNCIL INCOME AND EXPENDITURE

TO END OF NOVEMBER 2008. ITEM 9 ON 1 DECEMBER AGENDA

RECEIPTS
Estimated to 31/3/09

£

£

Precept

76,670

76,670

Bank interest

3,021

6,000

Museum rent

62.5

250

Footpath grants

2,275

1,540


Tone play area grants

0

735


Christmas lights donations

0

250


Allotments

0

750

Miscellaneous

102,559

3,000

Twinning/hospitality

0

500

VAT refund

2,396

5,000


Total


186,984

94,695

PAYMENTS
Estimated to 31/3/08

£

£


Administration


85,606

50,000


Friends of W. Park


1,650

1,650


School crossing patrols


605.53

900


Street lighting


23

1,500


Grants


19,998

16,000


Christmas lights


0

10,000


Chairman's allowance


500

500


Highway improvements


380

8,000


Hospital car service


1,187

3,000


Footpath maintenance/guides

0

4,000


Dog Waste bins/emptying


0

2,000


Youth action programme


0

3,000


Tone play area/allotments


1,583

2,000


Wellington in Bloom


1,350

1,250


Museum lease


500

1,000


Twinning/hospitality


500

1,500


Miscellaneous


4,024

8,000


VAT Paid


1,371

260


CCTV/Crime Prevention


597

11,000


Wellington Food Town


5,000

5,000


Disabled access to chamber

0

9,000


TOTAL


124,875

139,560



3. ACCOUNTS FOR PAYMENT

RECOMMENDED that the following accounts be paid:
(a) Transporting Somerset - concessionary journeys to Musgrove Park Hospital - £99
(b) Magellan Projects – Web site development - £1,950.51 subject to the Web Site Working Party being satisfied that the contract had been satisfactorily fulfilled
(c) TDBC - fitting spy hole to office door - £61.10
(d) WCCTV – calls to CCTV -£39.69
(e) Judith Goss – Bouquets for Land Army Girls - £70
(f) Hinewood Cleaning Services – Cleaning of windows and bus shelters - £64
(g) BT – Recurring and useage charges - £313.10
(h) Councillor V Stock-Williams – travelling expenses for attending course - £20
(i) Free Range Catering (Jilly Cambell) – Catering for Civic Service - £125
(j) Viking Direct – Photocopier paper - £163.80
(k) Councillor D Mitton – travelling expenses April/May/June - £55.20
(l) Councillor D Mitton – travelling expenses June/July/September - £74
(m) Wimbleball Sailability – Grant previously agreed. Satisfactory information has now been received to show that the total amount will be raised - £300
(n) BT – Calls and rental for FAX machine - £56.94
(o) HMRC - £563.43
(Councillor Mitton declared a personal and prejudicial interest in items (k) and (l) above)

The meeting closed at 5.40p.m.